VSware Administration - Advanced (A) - Webinar - February 16th

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VSware Administration - Advanced (A) - Webinar - February 16th

About this event

Training will be held online via Google Meet, please take the time to read through the details below so that you know what to expect on the day.


Tickets cost €140 ex. VAT (€172.20 inc. VAT) per attendee per day.

**Cancellations should be made 48 hours in advance to avoid charges.**

Please note: the reason the price is listed as ‘free’ at time of booking is because we don’t take payment via Eventbrite, however your school will be invoiced after the event instead.

Schedule for day

Training will be held online via Google Meet. It consists of a morning webinar from 9:15am - 12:00pm followed by an individual, one to one 30 minute video call with the trainer in the afternoon.

Morning webinar

A reminder for the morning webinar will be emailed to you automatically by eventbrite once you book your ticket, and then again 48 hours prior, 2 hours prior, and when the event starts.

On the morning of, go to that email and click ‘View the event’ > then ‘Join now’ to access the video call > then click ‘Ask to Join’. (Please note that you won’t be actually admitted into the meeting until 9.15 sharp as we have to admit people manually).

Important note: if you don’t already have an Eventbrite account, please create one in advance so that you don't have to rush to do so as the training is starting. Do this by clicking ‘View the event’ in your email and follow the steps.

When on the video call, you will be able to hear the trainer speak and view their computer screen. You can leave your own camera on or off but we ask that for the duration of the lecture part of the webinar, you keep your mic off unless otherwise instructed as it can cause sound/feedback issues.

Afternoon one to one call

Your unique Google Meet link for your individual one to one session in the afternoon will be emailed to you directly.

*****Please email if you would like to request a specific afternoon time slot in advance (see times below). Otherwise, you will be allocated a time the day before the training. If you are not able to attend your one to one session on the day, we will not be able to arrange it for another date.*****


Webinar: 9:15 – 12:00 (break from 10:35-10:50)

One to one sessions:

Attendee 1: 12:15 – 12:45

Attendee 2: 12:50 – 13:20

Attendee 3: 13:25 – 13:55

Attendee 4: 14:00 – 14:30

Attendee 5: 14:35 – 15:05

Attendee 6: 15:10 – 15:40

Attendee 7: 15:45 – 16:15

Attendee 8: 16:20 – 16:50

Course Content

Attendance - 30

Creating and printing custom letters/reports from word templates

Creating and cleaning up attendance codes

Using Attendance reporting section

General - 30

Advanced search overview, creating groups via advanced search etc

Searching for past students and their enrolment history

Getting your school ready for next academic year, what will be carried forward and what

administrators have to do in August /September

Entering new students

Creating and renaming classes

Setting up your school academic Calendar,- entering holidays, in-house training days etc

Bulk enter /Search Locker numbers per class, per student

Creating Custom Groups – e.g. LCVP Students only , Teachers only (less SNA, Admin etc. ) All students except PLC’s etc.

Printing list of all students with 2nd address, siblings.

September returns submission – what needs to be cleaned up and entered.

Renaming subject names

Letter Templates - 30

How to create a letter template and upload to your system (e.g. Proof of attendance letter, Absentee

letter etc.)

How to use word variables linked to VSware

How to print a letter for a complete year group (e.g. issue an introduction letter to all 1st years etc.)


Fees - 20

How to create fees and assign to a year/ student/ group

Online payments – what is required?

Editing a teachers Timetable: 20

How to remove a room from a teacher’s timetable

How to swap a class from a teacher’s timetable

How to add a teacher as an additional teacher to a timetable

Class List Management - 20

Where core subjects are assigned and can be found

Explain why option blocks are not visible

Adding students from multiple years to a teaching group. – e.g. Agricultural Science 5th & 6th years assigned to 6th years teachers’ timetable

How to enter a level to a class – e.g. Higher level Math class.

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