VSware Administration - (Advanced) - Webinar - March 11th

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VSware Administration - (Advanced) - Webinar - March 11th

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VSware Administration (Advanced)

Training will be held online via google hangouts, please take the time to read through the details below so that you know what to expect on the day.


Tickets cost €140 ex VAT (€169.40 inc. VAT), per attendee per day. Cancellations should be made 48 hours in advance to avoid charges. Please note that the price is listed as ‘free’ at time of the booking, however your school will be invoiced after the event.


Webinar: 9:15 – 12:45 (break from 10:35-10:50 )

One to one sessions:

Attendee 1: 13:00 - 13:20

Attendee 2: 13:25 - 13:45

Attendee 3: 13.50 - 14:10

Attendee 4: 14:15 - 14:35

Attendee 5: 14:40 - 15:00

Attendee 6: 15:05 - 15:25

Attendee 7: 15:30 - 15:50

Attendee 8: 15:55 - 16:15

Attendee 9: 16:20 - 16:40

Attendee 10: 16:45 - 17:05

How will this webinar work?

It will be held via Google Hangouts.

A reminder will be emailed to you automatically by eventbrite once you book your place, and then again 48 hours prior, 2 hours prior, and when the event starts. In those emails, when you click the 'View now' button, you will be prompted to log into your eventbrite account. Some of you might not have an account, so you can create a new one easily at this point. We recommend getting this task out of the way as soon as you book your ticket, so that you don't have to rush to do it before the training commences.

When in the video call, you will be able to hear the trainer speak and view their computer screen. We ask that for the duration of the lecture part of the webinar, you keep your mic off unless otherwise instructed as it can cause sound/feedback issues.

Your one to one time allocation will be emailed to you the day before your training. If the time does not suit, please let us know as soon as you can so that we can arrange the other attendee's time-slots. If you are not able to attend your one to one session on the day, we will not be able to arrange it for another date.

Course Content

Attendance - 30

Creating and printing custom letters/reports from word templates

Creating and cleaning up attendance codes

Attendance for Resource and Learning Support Students

Using Attendance reporting section

General - 30

Advanced search overview, creating groups via advanced search etc

Searching for past students and their enrolment history

Getting your school ready for next academic year, what will be carried forward and what administrators have to do in August /September

Entering new students

Creating and renaming classes

Setting up your school academic Calendar,- entering holidays, in-house training days etc

Bulk enter /Search Locker numbers per class, per student

Creating Custom Groups – e.g. LCVP Students only , Teachers only (less SNA, Admin etc. ) All students have less PLC’s etc.

Printing list of all students with 2nd address, siblings.

September returns submission – what needs to be cleaned up and entered.

Renaming subject names

Access rights- 20

Generating parental access – What is involved

Parental /student access overview

How to create a list of parents Usernames

How best to re-issue a forgotten username to a parent


Exams - 25

Bulk enter state Exam numbers per class (e.g. LC & JC Results)

How to State Exam Results per class

Using Assessment reporting section

Letter Templates - 30

How to create a letter template and upload to your system (e.g. Proof of attendance letter, Absentee letter etc.)

How to use word variables linked to VSware

How to print a letter for a complete year group (e.g. issue an introduction letter to all 1st years etc.)

Substitution & Supervision - 30

How best to address /reallocate a teacher’s timetable once constructed and published

Manually editing teacher timetables – assigning S&S offerings, removing /adding teaching groups

Adding new teaching groups and rooms – Pastoral Care, Tutorial etc

Class List Management - 30

Where core subjects are assigned and can be found

Explain why option blocks are not visible

Adding students from multiple years to a teaching group. – e.g. Agricultural Science 5th & 6th years assigned to 6th years teachers’ timetable

How to enter a level to a class – e.g. Higher level Math class.

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