VSware Newly Appointed Deputy - Webinar - Dec 2nd

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VSware Newly Appointed Deputy - Webinar - Dec 2nd

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Newly Appointed Deputy Training

Training will be held online via Google Meet. It consists of a morning webinar from 9:15 – 12:00 followed by an individual, one to one 30 minute video call with the trainer in the afternoon.

Morning webinar

A reminder for the morning webinar will be emailed to you automatically by eventbrite once you book your ticket, and then again 48 hours prior, 2 hours prior, and when the event starts.

On the morning of, go to that email and click ‘View the event’ > then ‘Join now’ to access the video call > then click ‘Ask to Join’. (Please note that you won’t be actually admitted into the meeting until 9.15 sharp as we have to admit people manually).

Important note: if you don’t already have an Eventbrite account, please create one in advance so that you don't have to rush to do so as the training is starting. Do this by clicking ‘View the event’ in your email and follow the steps.

When on the video call, you will be able to hear the trainer speak and view their computer screen. You can leave your own camera on or off but we ask that for the duration of the lecture part of the webinar, you keep your mic off unless otherwise instructed as it can cause sound/feedback issues.

Afternoon one to one call

Your unique Google Meet link for your individual one to one session in the afternoon will be emailed to you directly.

Please email if you would like to request a specific afternoon time slot in advance (see times below). Otherwise, you will be allocated a time the day before the training. If you are not able to attend your one to one session on the day, we will not be able to arrange it for another date.


Tickets cost €140 ex. VAT (€172.20 inc. VAT) per attendee per day.

**Cancellations should be made 48 hours in advance to avoid charges.**

Please note: the reason the price is listed as ‘free’ at time of booking is because we don’t take payment via Eventbrite, however your school will be invoiced after the event instead.


Session – 9:15 – 12:00 (break from 10:35-10:50 )

Attendee 1: 12:25 – 12:55

Attendee 2: 13:00 – 13:30

Attendee 3: 13:35 – 14:05

Attendee 4: 14:10 – 14:40

Attendee 5: 14:45 – 15:15

Attendee 6: 15:20 – 15:50

Attendee 7: 15:55 – 16:25

Attendee 8: 16:30 – 17:00

Course Content

General overview of VSware

Substitution & Supervision - 30

How best to address /reallocate a teacher’s timetable once constructed and


Manually editing teacher timetables – assigning S&S offerings, removing /adding

teaching groups

Adding new teaching groups and rooms – Pastoral Care, Tutorial etc

Access Rights – 20

Adding a new teacher to VSWARE - steps involved

Creating users accounts

Adding privileges to teachers – what a year head /tutor should have access to

compared to a standard teacher

September Returns

Assessment management:30

Pulling report on what teachers that are yet to enter results

In-house Exams:

Creating in-house Exams, adding additional fields

Pulling report on what teachers that are yet to enter results

Viewing student assessment results/ data


Creating CBA

How to upload CBA results to PPOD

Attendance management: 30

What teachers have yet to take attendance reports

Creating and printing custom letters/reports from word templates

Creating and cleaning up attendance codes

Attendance for Resource and Learning Support Students

Using Attendance reporting section

Behaviour management: 30

Best practice for using and setting up behaviours feature

Setting up behaviour Escalation function.

Adding appropriate access rights to year head / tutors etc.

Using behaviour reporting section

Timetabling will be touched on; however it is not possible to go into this area in depth

in the time given.

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