VSware Timetable Refresher - Webinar - May 20th

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VSware Timetable Refresher - Webinar - May 20th

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Timetable Training Refresher

Training will be held online via google hangouts, please take the time to read through the details below so that you know what to expect on the day.


Tickets cost €140 ex VAT (€169.40 inc. VAT), per attendee per day. Cancellations should be made 48 hours in advance to avoid charges. Please note that the price is listed as ‘free’ at time of the booking, however your school will be invoiced after the event.


Webinar: 9:30am - 11:30pm

One to one sessions:

Attendee 1: 12:15 – 12:45

Attendee 2: 12:50 – 13:20

Attendee 3: 13:25 – 13:55

Attendee 4: 14:00 – 14:30

Attendee 5: 14:35 – 15:05

Attendee 6: 15:10 – 15:40

Attendee 7: 15:45 – 16:15

Attendee 8: 16:20 – 16:50

How will this webinar work?

It will be held via Google Hangouts.

A reminder will be emailed to you automatically by eventbrite once you book your place, and then again 48 hours prior, 2 hours prior, and when the event starts. In those emails, when you click the 'View now' button, you will be prompted to log into your eventbrite account. Some of you might not have an account, so you can create a new one easily at this point. We recommend getting this task out of the way as soon as you book your ticket, so that you don't have to rush to do it before the training commences.

When in the video call, you will be able to hear the trainer speak and view their computer screen. We ask that for the duration of the lecture part of the webinar, you keep your mic off unless otherwise instructed as it can cause sound/feedback issues.

Your one to one time allocation will be emailed to you the day before your training. If the time does not suit, please let us know as soon as you can so that we can arrange the other attendee's time-slots. If you are not able to attend your one to one session on the day, we will not be able to arrange it for another date.

Course Content

Creating a Timetable Grid

Configuring Teacher unavailability

Setting teachers workload, blocking out unavailable time etc.

Adding Teachers to Subject Pools

Working through CLASS DATA Screen

Create a base class

Create a block structure

Change subjects from a core environment to a block structure

Assign or modify a previously assigned teacher

Assign a team teacher, split the class amongst teachers etc.

Change the Subject to another Subject

Set the Number of Lessons

Set how these lesson are to be scheduled (Spread)

Specify a required room

Importing Option Blocks

Adding Meetings to Timetabling

Explain Stacking Lessons – Stacked Blocks

Setting up Rotation feature (e.g. TY short course, 1 st year tasters )

Feasibility Testing

Teacher Statistics

Teacher Team Clashes

Room pooling and Room allocation

Room Demands

Adding Restrictions

Automatic and Manual Construction (fixing lessons on the grid)

Making Manual Changes

Viewing Timetables

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