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VSware Timetable Training Refresher - Webinar - May 5th

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VSware Timetable Training Refresher - Webinar - May 5th

About this event

Training will be held online via Google Meet, please take the time to read through the details below so that you know what to expect on the day.

Fee

Tickets cost €140 ex. VAT (€172.20 inc. VAT) per attendee per day.

**Cancellations should be made 48 hours in advance to avoid charges.**

Please note: the reason the price is listed as ‘free’ at time of booking is because we don’t take payment via Eventbrite, however your school will be invoiced after the event instead.

Schedule for day

Training will be held online via Google Meet. It consists of a morning webinar from 9:30am - 11:30am followed by an individual, one to one 30 minute video call with the trainer in the afternoon.

Morning webinar

A reminder for the morning webinar will be emailed to you automatically by eventbrite once you book your ticket, and then again 48 hours prior, 2 hours prior, and when the event starts.

On the morning of, go to that email and click ‘View the event’ > then ‘Join now’ to access the video call > then click ‘Ask to Join’. (Please note that you won’t be actually admitted into the meeting until 9.15 sharp as we have to admit people manually).

Important note: if you don’t already have an Eventbrite account, please create one in advance so that you don't have to rush to do so as the training is starting. Do this by clicking ‘View the event’ in your email and follow the steps.

When on the video call, you will be able to hear the trainer speak and view their computer screen. You can leave your own camera on or off but we ask that for the duration of the lecture part of the webinar, you keep your mic off unless otherwise instructed as it can cause sound/feedback issues.

Afternoon one to one call

Your unique Google Meet link for your individual one to one session in the afternoon will be emailed to you directly.

*****Please email lclarke@vsware.ie if you would like to request a specific afternoon time slot in advance (see times below). Otherwise, you will be allocated a time the day before the training. If you are not able to attend your one to one session on the day, we will not be able to arrange it for another date.*****

Times

Webinar: 9:30am - 11:30am

One to one sessions:

Attendee 1: 12:15 – 12:45

Attendee 2: 12:50 – 13:20

Attendee 3: 13:25 – 13:55

Attendee 4: 14:00 – 14:30

Attendee 5: 14:35 – 15:05

Attendee 6: 15:10 – 15:40

Attendee 7: 15:45 – 16:15

Attendee 8: 16:20 – 16:50

Course Content

Creating a Timetable Grid

Configuring Teacher unavailability

Setting teachers workload, blocking out unavailable time etc.

Adding Teachers to Subject Pools

Working through CLASS DATA Screen

Create a base class

Create a block structure

Change subjects from a core environment to a block structure

Assign or modify a previously assigned teacher

Assign a team teacher, split the class amongst teachers etc.

Change the Subject to another Subject

Set the Number of Lessons

Set how these lessons are to be scheduled (Spread)

Specify a required room

Importing Option Blocks

Adding Meetings to Timetabling

Explain Stacking Lessons – Stacked Blocks

Setting up Rotation feature (e.g. TY short course, 1 st year tasters )

Feasibility Testing

Teacher Statistics

Teacher Team Clashes

Room pooling and Room allocation

Room Demands

Adding Restrictions

Automatic and Manual Construction (fixing lessons on the grid)

Making Manual Changes

Viewing Timetables

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