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Set up a recurring event

Eventbrite LogoUpdated by Cortney N

Set up an event with a recurring schedule if you have an event that is identical and repeats over a number of days or time slots, like a class or a tour. With this setup, attendees choose a date and time first, and then choose which tickets they want for the date they selected. This feature is currently not available for Eventbrite Music or events using reserved seating. If your event has one total price to attend all dates or times, follow eblink{these steps=>https://www.eventbrite.com/support/articleredirect?anum=3999} instead.

NOTE: If you setup a recurring event by mistake, follow eblink{these steps=>https://www.eventbrite.com/support/articleredirect?anum=41762} to change it to a single event.

<h2 id="01">Basic info</h2> <h3 id="01-1">1. Go to Manage my Events.</h3> <p>Log in to your Eventbrite account and select <a href="https://www.eventbrite.com/myevents" target="_blank">Manage my events</a> from your account menu.</p> <h3 id="01-2">2. Click &quot;Create event&quot;.</h3> <h3 id="01-3">3. Enter the details under &quot;Basic info&quot;.</h3> <ul><li>Event Title — Give your event a short, distinct name up to 75 characters long.</li><li>Type — Choose a type that describes your event, like a class or a party. For public events, this helps attendees find your event.</li><li>Category — Choose a category that matches your event, like fashion or food. For public events, this helps attendees find your event.</li><li>Sub-category — Choose a sub-category that further describes your event. This option is only available for U.S. events at this time.</li><li>Tags — Use keywords that you think your attendees will search for when looking for your event. Event tags that appear on your event listing are based on your event location, type, category, and sub-category.</li><li>Organizer — Select one of your organizers. To add or update an organizer, you need to update the specific Organizer Profile.</li></ul> <h3 id="01-4">4. Choose a location.</h3> <ul><li>Venue — Use the search bar below &quot;Venue&quot; to search for a venue, address, or city.</li><li>Online event — Use for events that happen online only.</li><li>To be announced — If you&#39;re not sure about your location yet, choose this setting.</li></ul> <h3 id="01-5">5. Add your event dates and times.</h3> <p>Choose “Recurring Events” and click “Save &amp; continue”. Then, click ‘Add dates” and enter each date or time your event will occur. Be sure to save your changes after each date you add. There&#39;s a limit of 365 events in an event schedule.</p> <h2 id="02">Event details</h2> <h3 id="02-1">1. Add a main event image.</h3> <p>Click to upload a JPEG or PNG no larger than 10MB.</p> <ul><li>Images with at least 2160 x 1080px (a 2:1 ratio) work best.</li><li>To crop your image, select a section of the image and click “Save”. You can make changes later by hovering over the image and clicking the “crop” icon.</li><li>To delete your main event image, hover over the image and click the “trash bin” icon when it appears.</li><li>Make sure to check the copyright licenses on the images you use.</li></ul> <h3 id="02-2">2. Write a description.</h3> <ul><li>Summary — Write a summary up to 140 characters that describes the most important details of your event. This lets people know why they should attend. The summary appears next to your event title on Google, Eventbrite, and partner sites when the event is public.</li><li>Description — Give more details about the information you included in your summary. This helps attendees get a sense of what they’ll experience at your event. A schedule, sponsors, or featured guests can improve the quality of your event listing.</li></ul> <h3 id="02-3">3. Add text, images, and video.</h3> <ul><li>Add Text — Add a section with frequently asked questions or give more information about your sponsors.</li><li>Add Image — Add an image to your event description. If you have more than one image to add, you can do that here. Just make sure the format is JPEG, PNG, or GIF and the file isn&#39;t larger than 10MB.</li><li>Add Video — Add a section that shows a YouTube or Vimeo video. Make sure to check the copyright licenses on the videos you use. Use the up-down arrows to move the sections around. To delete a section, select one and click on the trash can icon.</li></ul> <h3 id="02-4">4. Click &quot;Save &amp; Continue&quot;.</h3> <p>Click &quot;Save &amp; continue&quot;. Find more information about event details:</p> <ul><li>eblink{Guidelines for image files=&gt;https://www.eventbrite.com/support/articleredirect?anum=8898}</li><li>eblink{Eventbrite partner sites=&gt;https://www.eventbrite.com/l/distribution}</li></ul> <h2 id="03">Create tickets</h2> <h3 id="03-1">1. Go to “Tickets” and click “Add ticket”.</h3> <p>If you just finished adding “Details”, you’ll go to “Tickets” automatically. If you’re starting from a different location, go to <b>Manage my events</b>, choose the event, and select “Tickets”.</p> <h3 id="03-2">2. Enter your ticket information.</h3> <p>Choose your ticket type and enter your ticket information. Do not create tickets to represent each date or time your event occurs. You already set that up when you added the event dates and times. Create tickets related to registration type (e.g., general admission, spectator, volunteer, sponsor, etc.) instead. With a recurring event schedule, all tickets you create will automatically show for each date you set up.</p> <ul><li>Free — Tickets do not cost anything</li><li>Paid — You need to set a ticket price</li><li>Donation — Attendees can pay a custom amount</li></ul> <h3 id="03-3">3. Click &quot;Save &amp; Continue&quot;.</h3> <p>Click &quot;Save &amp; continue&quot;. Find more information about creating tickets:</p> <ul><li>eblink{Create and edit a ticket type=&gt;https://www.eventbrite.com/support/articleredirect?anum=3290}</li></ul> <h2 id="04">Additional settings and publishing your event</h2> <h3 id="04-1">1. Set up your payments.</h3> <p>Review the following under “Payments”:</p> <ul><li>Payment Options — Select your country and currency, and choose your payment processor.</li><li>Payout Method — Tell Eventbrite where to send your payout.</li><li>Refund Policy — Set a refund policy for your event. Your refund policy can’t be changed after your event is live.</li><li>Tax — Set up sales tax if you are in a region that requires it.</li></ul> <h3 id="04-2">2. Set up the order options for attendees.</h3> <p>Review the following under “Order Options”:</p> <ul><li>Order form — Choose which information you’d like to collect from your attendees</li><li>Order confirmation — Create a custom message for your event’s order confirmation page and email.</li></ul> <h3 id="04-3">3. Publish your event.</h3> <p dir="ltr">Select &quot;Publish Event&quot; (at the top of the page) and choose to make your event public or private. If your event is private, choose the audience you want to share it with: </p> <ul dir="ltr"><li><b>Anyone with the link</b> — Anyone with the event URL (link) can access the event.</li><li><b>Only people with an Eventbrite invitation</b> — Use Email Invitations on Eventbrite to invite specific guests to register. This option doesn’t work with invitations sent outside of Eventbrite, or with third-party tools like Mailchimp.</li><li><b>Only people with the password</b> — Set up a password for attendees to access the event.</li></ul> <p dir="ltr">If you publish your event as a private event, you&#39;ll be given the option when you publish to schedule a date for it to be made public. You can choose to:</p> <ul dir="ltr"><li><b>Keep the event private:</b> Select this option if you don&#39;t want to make your event public at any time.</li><li><b>Schedule a date and time for the event to be made public:</b> Select this option if you want your event to be public in the future.</li></ul> <p dir="ltr">Privacy settings can be changed at any time. Private events will not appear in the Eventbrite public events directory, major search engines, or partner sites. However, making your event &quot;Private&quot; after publishing as &quot;Public&quot; won&#39;t remove it from any third-party search results (like Google) if it’s already picked up by their system.</p> <h3 id="04-4">4. Find more information about your additional settings:</h3> <ul dir="ltr"><li><a href="https://www.eventbrite.com/support/articleredirect?anum=4373" target="_blank">Getting started with Eventbrite Payment Processing</a></li><li><a href="https://www.eventbrite.com/support/articleredirect?anum=3461" target="_blank">Getting paid with PayPal</a></li><li><a href="https://www.eventbrite.com/support/articleredirect?anum=37687" target="_blank">Set your refund policy</a></li><li><a href="https://www.eventbrite.com/support/articleredirect?anum=3262" target="_blank">Set up your event order form</a></li><li><a href="https://www.eventbrite.com/support/articleredirect?anum=3231" target="_blank">Create custom questions for attendees</a></li><li><a href="https://www.eventbrite.com/support/articleredirect?anum=5274" target="_blank">Set your event privacy</a></li></ul>

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