Minute-Taking   (All Staff, 02/06/2022)

Minute-Taking (All Staff, 02/06/2022)

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Minute-Taking, (TCD Staff Only)

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TCD STAFF ONLY

This is suitable for anyone who takes minutes – whether it’s for a team meeting or a board meeting, or anywhere in between. It’s for experienced minute-takers who want to update their skills and learn new techniques and for novices who want to have confidence they can fulfill the role effectively.

Overview

Minutes of meetings play a vital role in Trinity – and taking minutes is a highly responsible job. Would you like to feel confident that your minutes are a usable and effective record of a meeting? Do you need your minutes to convey transparency, accountability and good governance?

There’s much more to minute-taking than just turning up at a meeting with a pen. Minutes must accurately reflect the decisions taken and actions agreed at a meeting. They must also be clear, concise and polished. Learn to develop your personal shorthand, prepare for the writing-up stage and display information clearly. This practical workshop uses video for note-taking practice.

On completion of this workshop, you will:

  • Feel confident that you know how to take minutes effectively
  • Understand the role and responsibilities of the minute-taker
  • Be able to listen more effectively for salient points
  • Know how to take shorter clearer notes (to speed up the writing-up stage)

Workshop content

Part 1 – Let’s talk about taking minutes

  • Best practice: What are good minutes
  • What is the role of the minute-taker?

Part 2 – How to make minutes clear, concise and fit for purpose

  • What – and who – are minutes for?
  • What are the key skills required?
  • A to Z of taking minutes
  • Who said what? Two types of minutes: with and without attribution
  • Listen more confidently – for salient points (and how to decide what to leave out)
  • Take shorter clearer notes (to speed up transcribing)
  • Practice: How to take concise notes in a meeting, using video

The trainer is Sarah Marriott, director of Plain English Ireland and a former Irish Times journalist. Sarah is a former lecturer on the MA in Journalism at TU Dublin and co-author of Common Errors in Written English. She has trained staff at Trinity College for many years.

Approval for Attendance: Please note that your manager needs to be aware of any planned absence from your area, please discuss with your manager/head of school in advance of booking.

Data Protection legislation, specifically the EU General Data Protection Regulation and Data Protection Acts 1988-2018, safeguards the privacy rights of individuals in relation to the processing of personal data. The data collected in this instance will be processed for the stated purposes only and deleted when no longer required. For further information on data protection compliance at Trinity College please see https://www.tcd.ie/dataprotection/

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